Confidentiality Agreement and Embargo Policy

 

Alzheimer's Association International Conference Confidentiality Agreement and Embargo Policy

Abstracts and related information submitted to the Alzheimer's Association International Conference (AAIC®) meetings are considered final and confidential from the time of submission. This Confidentiality Agreement covers all abstracts, title of abstract and summary description placeholders ("Confidential Information"). Compliance with the Confidentiality Agreement is required by all parties receiving Confidential Information, which includes all embargoed or early copies of the abstracts shared with news media, as these documents are confidential per this policy and each recipient will be held accountable for any violations of AAIC's Confidentiality Policy.

Prior to the Confidential Information being publicly released by the Alzheimer's Association in conjunction with the AAIC, authors, coauthors, sponsors of the research, news media, journalists, analysts, other AAIC attendees and recipients of Confidential Information may not:

For a study to be eligible for acceptance into the AAIC, information contained in the abstract, as well as additional data and information to be presented about the study at AAIC, must not be disclosed before the findings have been publicly released in conjunction with AAIC.

Unless express permission is granted by the Alzheimer's Association, which may be obtained directly upon request, the contents and conclusions of the abstract must not be presented at any scientific, medical or educational meeting or published in a scientific, medical or educational publication (in any medium) in whole or in part, before AAIC. If attendees wish to have information from an abstract or portions of the dataset disclosed in advance of public release in conjunction with AAIC, specific exception requests must be made per the Confidentiality Agreement Exception instructions described below.

Alzheimer's Association recognizes that certain federal and international laws require disclosure of certain clinical trial results through federal and international registries within a certain time period. If the imposed deadline for data submission falls before AAIC meeting dates, submission of the trial results to the required registry will not be viewed as a breach of AAIC's Confidentiality Agreement.

Confidentiality Agreement Exceptions

Exceptions to the AAIC Confidentiality Agreement require communication with Alzheimer's Association a minimum of 48 hours in advance of any public release. Specific inquiries about exceptions to the AAIC Confidentiality Agreement should be emailed to AAICConfidentiality@alz.org.

A Securities and Exchange Commission ("SEC") Exception is available to companies whose securities are publicly traded to the extent that disclosure is necessary for that company to comply with the disclosure requirements under any US federal or state or international securities laws.

The obligations above shall not extend to any part of the Confidential Information (a) that can be demonstrated to have been in the public domain or publicly known at the time of disclosure; (b) that becomes part of the public domain or publicly known by publication or otherwise, not due to any unauthorized act by the abstract submitter; (c) that can be demonstrated as independently developed by the abstract submitter without reference to or reliance upon such Confidential Information; or (d) that is required to be disclosed by law, in which case the abstract submitter will notify the Alzheimer's Association of such requirement.

Other Exceptions to the AAIC Confidentiality Agreement may be granted by the Alzheimer's Association in specific circumstances including but not limited to public health reasons and/or to meet the requirements of state, national or international government agencies.

No matter if a Confidentiality Agreement Exception applies or is granted, Alzheimer's Association retains the right, in its sole discretion, to change an abstract's placement in the meeting program based on the extent of information disclosed. If an exception applies or is granted, the study will most likely be ineligible for the official AAIC news program.

If the confidentiality policy is broken, the Alzheimer's Association retains the right, in its sole discretion, to: remove the abstract from AAIC, deny the responsible author(s) attendance at AAIC, and/or bar the responsible author(s) from future submission and/or attendance at AAIC.

Abstract Submissions Now Open!

The Scientific Program Committee is now accepting submissions for poster presentations, oral presentations and featured research sessions. Submission deadline is January 30. Need more time? Become an ISTAART member and extend your deadline until February 2.


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July 16 – 20: Annual Conference
July 14 – 15: Preconferences
July 16 – 19: Exhibit Dates
London, England

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Cobblestone streets, fish and chips and entertainment old and new await you!

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