Press

The Alzheimer's Association International Conference (AAIC) is the world's premiere forum for reporting and discussion of groundbreaking research and information on the cause, diagnosis, treatment and prevention of Alzheimer's disease and related disorders.  As a part of the Association's research program, AAIC serves as a catalyst for generating new knowledge about Alzheimer's and fostering a vital, collegial research community. 

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News embargo policy

All materials presented at the Alzheimer's Association International Conference 2012 are embargoed for publication and broadcast until the officially scheduled date and time of presentation at the conference, unless the Alzheimer's Association provides written notice of change of date and/or time in advance.

All news media representatives, scientists and their funders, and exhibitors/sponsors agree to honor the embargoes and release times stated on news releases and other news materials issued by the Alzheimer's Association/AAIC 2012.

If a reporter or news media outlet breaks an AAIC 2012 news embargo, the Alzheimer's Association reserves the right to revoke their press access and credentials for the current event and future Alzheimer's Association conferences and events.

Media registration and credentials

News media may attend AAIC 2012 at no charge; we strongly request that you register in advance.

AAIC press registration and press badges are available only to credentialed journalists from recognized external print, broadcast, syndicated or online news organizations.

A maximum of four representatives from any news media outlet will be allowed to register as press for AAIC 2012. If additional press registrations are needed, please contact the Alzheimer's Association Public Relations Department at (312) 335-4078 or media@alz.org.

The Alzheimer's Association/AAIC 2012 will not allow press registration nor issue press badges to:

• Publishers or a news media outlet's advertising, marketing, public relations or sales representatives.
• Publishers, editors or reporters from internal publications, internal websites or newsletters.
• Public relations, marketing, advertising or sales staff of exhibitors, sponsors or educational institutions, or their PR firms or consultants.
• Financial and/or market analysts and/or investment advisors.
• Medical communications companies.
• Freelancers working without an assignment.
• Other individuals who are not actually reporting on the meeting.

Credentials
To register for AAIC 2012 as press and obtain a press badge, please fill out the online Media Registration form. Be prepared to provide identification certifying that you are a member of the news media upon request. This includes:

• A recognized press card; or a business card showing verifiable employment as a reporter/writer/editor at a recognized news media outlet; or a current membership card from the National Association of Science Writers.
  AND
  
• A letter on the media outlet's letterhead stating that you are on assignment to cover AAIC 2012. (Note: This is required of all freelancers, as are copies of recently published work.)

Video/photo regulations
Filming and photography in the AAIC 2012 Exhibit Hall/poster area are prohibited.

Television, video crews and still photographers covering the meeting are required to check-in immediately at the Press Office each day.

Television, video crews and still photographers must be accompanied by an Alzheimer's Association public relations representative at all times when shooting inside AAIC 2012. Shooting schedules should be provided in advance to ensure Press Office staff availability.

Scientific papers and visuals
Journalists who want to view and reproduce posters, slides, graphs and other visuals to illustrate news coverage must have the presenters' permission. Press Office staff will assist with requests to obtain and use such materials.

Scientific presentations/plenary sessions
As a courtesy to presenters, television and video crews and photographers must obtain permission of the speaker and moderator before shooting presentations. Television and video crews may not use artificial lights during presentations. Flash photography during scientific presentations and plenary sessions is not allowed.

Internet/telephone availability
High-speed lines and/or wireless service for access to the Internet will be available to journalists in the Press Office on a first-come, first-served basis.

Telephones will be provided to journalists in the Press Office on a first-come, first-served basis. A credit card or calling card is required for all non-local calls.

Media Guidelines

Press Room hours

AAIC 2012 news media contacts
Alzheimer's Association Public Relations Department
+1.312.335.4078
media@alz.org