Position: Community Development Coordinator Reports To: Development Director Home Office:Hudson (Canton office as needed)
CONTACT: Andy Junn, Development Director Alzheimer's Association 70 W. Streetsboro St., Suite 201 Hudson, OH 44236 (330) 650-0552 FAX (330) 650-0568 firstname.lastname@example.org
Position Objectives To develop, coordinate, implement and evaluate special event fund-raising and public awareness activities. 1.Work with the development director to identify and cultivate current and potential donors and create and maintain contact information. This includes: ·Creating prospect lists for corporate and individual donors ·Building relationships with community leaders, community agencies, potential donors and the media and sharing prospects with development director ·Maintaining corporate and other potential donors’ contact information and any actions / activities that have taken place with them 2.To develop, coordinate, implement and evaluate the Akron Forget-Me-Not Gala special event fundraiser. Primary objectives include special event planning, budgeting, fund-raising, community relations and committee development. This includes: ·Recruiting and coordinating volunteers and committee members oEstablishing sub-committees for important functions including: Decoration, Auction, Guest recruitment /sponsorship and marketing/printing oCreating and maintaining a committee member roster and all contact information oCoordinating committee meetings – providing minutes, notices of upcoming meetings, etc. oAssign tasks for each member / sub-committee to complete before the next meeting date ·Coordinating all printing needs for the gala: oInvitations and Save the Date Cards: Work with area designer and printer to get design and printing donated when possible. Invitations are sent no later than 5 weeks prior to the event and save the dates are sent out 3 months before the event. oEvent Program: Oversee the design, layout, copy and printing of the event program. Ensure all sponsor ads are received and write editorial content for the program booklet. This includes auction descriptions, honoree information, sponsors, underwriters, and donors. oAuction Bid Sheets and Signage: Design and develop bid sheets (Carbon like triple copy) for each of the Silent Auction items and create signage for auction items that won’t be on display on the auction table, such as gift certificates and vouchers. ·Securing sponsors: Working in collaboration with the development staff, secure and follow-up with corporate sponsors. oMail sponsor proposals first part of December with on-going follow-up. Emphasis to be placed on non-healthcare organizations oReaching out to ensure sponsors have the dimensions and deadlines for submitting their ad in the program oGetting guest names and dinner choices from sponsors ·Soliciting and Securing in-kind contributions (raffle prizes, auction items, food, entertainment, advertisement, photographer, etc.) oSend out letters by the end of January for silent and live auction item donations oWork with committee to follow-up with potential auction donors oResearch and identify dynamic Live Auction items oWork with area individuals and companies regarding discounted or in-kind services for entertainment, photographer and advertising ·Coordinating venue and on-site logistics oWork with special event venues / caterers to secure event date and location oWork with venue on contract and food and beverage cost oWork with Committee and caterer on food selection oDetermine set-up including staging, dinner tables, auction area, registration / check-out, entertainment placement and guest table / seating assignments ·Volunteers: Secure volunteers for registration, check out and day of set-up and tear down ·Entertainment: Secure auctioneer, Master of Ceremonies and entertainment ·Honorees: Identify and secure Honoree and Inspiration Award recipients. Order recognition plaque or item for each. ·Maintaining up to date invitation list ·Work with Public Relations Coordinator on generating press releases to area media. 3.Coordinate and implement all facets of assigned Walk to End Alzheimer’s events (Canton, Dover, Wooster, Zanesville). This includes: ·Securing sponsors and obtaining in-kind contributors (raffle prizes, food, entertainment, advertisement, goody bags, auction prizes, etc.) ·Securing team captains and serving as the organization’s liaison with donors and participants. ·Coordinating event logistics (location, day of events, incentive prizes, food selection, volunteers at event, distribution of posters and brochures, set up and tear down, etc.) ·Executing Kick-off events and team cultivation activities. ·Coordinate design and printing of day of event programs and marketing posters / flyers for Walk so that they are available by May and create programs for day of walks. 4.Assist in the promotion, advancement and execution of other Development initiatives including: ·Reason to Hope ·Walk to End Alzheimer’s ·Blondes vs. Brunettes ·The Longest Day ·Third party fundraisers 5.Work with any outside groups in our service area that wish to hold a special event for the Association. ·Attend third party fundraisers to show chapter’s support. ·Be aware of area third party fundraisers for newsletter publication. ·Present information on Alzheimer’s disease to families, professionals and the community in general on an as needed basis. For example, accepting a check from a fund-raiser. 6.Work with the development director and executive director on preparing a development plan to be presented to the board at the start of each fiscal year. 7.Assist with securing and managing interns each quarter to assist with development initiatives. 8.Increase special event revenue in the first calendar year of employment. 9.Work with our Public Relations Coordinator on press releases and public relation/marketing efforts for the Akron Forget-Me-Not Gala and assigned Walk to End Alzheimer’s events. 10.Participate in writing newsletter articles. 11.Attend monthly networking meetings 12.Make a minimum of 5 marketing / outreach visits a week and send weekly outreach logs to development director. 13.Collaborate with program staff.
Working Conditions: ·Normal office environment ·High volume of phone contact ·Travel by car to attend meetings within chapter territory ·Work may be stressful during periods of high volume, tight deadlines or during a special event.
Minimum Educational Requirements: ·Bachelor’s degree and two years experience preferred. ·Some knowledge of issues impacting older adults, community services and Alzheimer’s disease helpful. ·Proficiency with Microsoft Office Applications, especially Word and Excel
Physical / Professional Requirements ·Ability to work effectively with volunteers, staff, and external contacts to build successful teams. ·Ability to organize and pay attention to detail. ·Ability to prioritize and manage multiple projects. ·Ability to work effectively with diverse populations. ·Ability to work evenings and weekends as needed. ·Ability to travel as needed to perform job duties. ·Ability to operate designated office equipment ·Must communicate any ideas / concerns regarding ability to reach goals on a ongoing basis. ·Ability to manage stress levels in a professional and productive manor during periods of high volume, tight deadlines or during a special event.This job description in no way states or implies that these are the only duties to be performed by the staff member. He/she will be required to follow any other instructions or perform any other duties as requested by the executive director.
This is not meant to be an exhaustive list of job duties.
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