The Senior Administrative Assistant will assist the Senior Director of National Chapters with the overall planning for and daily operations of the National Chapters.
Essential Job Functions
Communications -¬†Receive website update requests from National Chapter staff and complete these items in the website updating system, Reddot. -Compile National Chapter News every other week and mail to National Chapter staff.
Community Health Charities -Assist the National Chapter staff with filling out all Community Health Charities and Combined Federal Campaign applications. Obtain the proper attachments, approvals, and signatures prior to mailing out.
¬†Development -Assist with creating, scheduling, and sending Convio emails in support of event recruitment, fundraising, and retention. -Provide Convio support/troubleshooting to the National Chapter staff and their constituents. -Run weekly Walk reports detailing National Chapter Walk to End Alzheimer's performance. -Keep an updated list of all National Chapter events.
Donor Services -¬†Be the liaison between National Chapter staff and Donor Services including Direct Mail Processors (DMP). Work with the chapter to resolve any issues that come up. -Work with Donor Services to ensure event sponsorships are being entered into Convio properly and timely.
Operations -Manage the logistics for all on and off-site National Chapter meetings and teleconferences. -¬†Be the main point person for the National Chapter staff; respond to and help resolve questions. -Take notes for department related meetings, draft, disseminate, and maintain minutes and documents. - Coordinate travel arrangements for National Core Team staff. -¬†Assist with getting check requests approved and turned into Account Payable each week. -Assist with moving contracts through the legal department. -¬†Receive all SDOLs and ensure proper approval and submission.
Programs/Services -Follow-up with the National Chapter staff to ensure all email requests from the Contact Center are answered in a timely manner. -Assist with Contact Center communications/follow-up as needed (i.e. bulk fulfillment orders).
Training - Provide webinar and conference call training to the National Chapter staff including but not limited to Administrative, Cash Handling, Convio, and Donor Services.
¬†Bachelor's degree preferred; 2-3 years nonprofit work-related experience preferred.
Excellent verbal, written, and organizational skills.
Proficient with Microsoft Office Suite and Google Documents
Ability to work independently
This position requires a high-level of computer literacy, communication skills, and the ability to accurately maintain databases of various types.