Administrative Assistant (Part time) Shreveport, LA
The Administrative Assistant's primary responsibility is to assist the National Chapter in achieving the Association's objectives as set forth in the Mission Statement and the Strategic Plan. The Administrative Assistant provides key administrative and office support for the for the Shreveport office. The position reports to the Associate Director of the Shreveport office of the Alzheimer's Association. This is a part-time, benefits eligible position.
Essential Job Functions
Receive and process all donations made to the Shreveport office, copying, tracking, and forwarding for processing for all events, general donations, memorials, grants, workplace giving etc.
Perform queries of the database to create mailing lists, reports or other items as required.
Reconciliation of deposits to ensure correct revenue balances.
Prepare invoices for payment and forwarding to National Accounting department for further processing of payment. Completion of all Recurring Payment Requests for rents, copiers, maintenance etc.
Prepare and submit monthly credit card reconciliation reports for the Shreveport office.
Provide assistance in making travel arrangements, schedule conference calls and meetings.
Work with internal and external vendors for technical, communication, and equipment support and vendor negotiation.
Maintenance of central files, databases and documentation required as necessary.
Oversee compliance documentation with policies, procedures, and regulations.
Assists with communication and public relations.
Assists with preparation for meetings and Chapter events.
Assist in planning and executing education events and fundraising special events
Assists with mass mailings or emails and other communications.
Assist with Walk responsibilities including team retention and recruitment, volunteer recruitment and retention, and Walk logistic support.
Other duties as assigned.
High School required. Associate degree or bachelor's degree preferred.
Two years of experience as an administrative assistant, secretary, office manager or similar position.
Proficiency with Microsoft Office, including Word, Excel and Powerpoint.
Proficiency with email, calendar and contacts.
Proficiency with a constituent database management program. Accurate data entry skills.
Accurate proofreading skills.
Must be able to communicate effectively with people of diverse backgrounds and ages.
Excellent telephone and in person customer service skills.
Strong organizational skills and attention to detail.
Commitment to the mission of the Alzheimer's Association.