The Alzheimer's Association, Central Ohio Chapter is seeking an Office Manager to manage the agency's main office.
The Office Manager will report to the Finance Director and work with the chapter's Leadership Team to manage all administrative duties of the chapter's main office including phone and computer support, manage all databases and assist the Finance Director with accounting responsibilities
Essential Job Functions
Cover the front desk during office hours which includes answering the phones, respond as needed and/or direct phone calls to appropriate staff.
Greet and assist visitors who come into the office.
Receive and distribute incoming mail. Prepare outgoing mail and packages for shipping.
Provide administrative support as needed by scheduling appointments, copying, filing, preparing meeting materials, making meeting arrangements and other tasks as requested.
Prepare and deposit checks into the chapter's bank account through remote deposit, process credit cards, enter and code accounts payables, create invoices and assist with other accounting responsibilities when needed.
Create and update documents and spreadsheets when needed.
Manage and maintain donor information in the chapter's constituent database including donations data entry and produce weekly acknowledgment letters for donations, sponsorships and other gifts to the chapter.
Use Convio to assist staff and walkers with Walk to End Alzheimer's records, registrations and reports.
Manage and maintain all office supplies and equipment.
Provide support to development and clinical teams.
Perform other general office duties as needed.
3 years' experience in office administration or support.
Successful experience in nonprofit or health care a plus.
Experience in accounting and budget management.
Proficiency with Microsoft Office applications, especially Word, Excel and Power Point.
Experience in using fundraising software applications.
Must be able to communicate effectively with people of diverse background and ages.
Excellent telephone and in person customer service skills.
Strong organizational skills and attention to detail.
email: firstname.lastname@example.org or fax to: 614-457-6634. No telephone calls please.