The Administrative Assistant's primary responsibility is to assist the San Antonio National Chapter in achieving the Association's objectives as set forth in the Mission Statement and the Strategic Plan.
The Administrative Assistant provides key administrative and office support for the for the San Antonio office. The position reports to the Executive Director of the San Antonio office of the Alzheimer's Association. This is a part-time, benefits eligible position with high probability changing into full time as of July 1, 2015.
Essential Job Functions
Receive and process all donations made to the San Antonio office, copying, tracking, and forwarding for processing for all events, general donations, memorials, grants, workplace giving etc.
Perform queries of the database to create mailing lists, reports or other items as required.
Work with the Program Specialist for the reconciliation of deposits to ensure correct revenue balances.
Prepare invoices for payment and forwarding to National Accounting department for further processing of payment. Completion of all Recurring Payment Requests for rents, copiers, maintenance etc.
Prepare and submit monthly credit card reconciliation reports for the San Antonio office.
Maintain the All Calls Option Database for the Call Center.
Work with internal and external vendors for technical, communication, and equipment support and vendor negotiation.
Maintenance of central files, databases and documentation required as necessary.
Assists with communication and public relations.
Assists with preparation for meetings and Chapter events.
Assist in planning and executing education events and fundraising special events
Assists with mass mailings or emails and other communications.
Assist with Walk responsibilities including team retention and recruitment, volunteer recruitment and retention, and Walk logistic support.
Other duties as assigned.
High School required. Associate degree or bachelor's degree preferred..
Two years of experience as an administrative assistant, secretary, office manager or similar position.
Proficiency with Microsoft Office, including Word, Excel and Powerpoint.
Proficiency with email, calendar and contacts.
Proficiency with a constituent database management program. Accurate data entry skills.
Accurate proofreading skills.
Must be able to communicate effectively with people of diverse backgrounds and ages.
Excellent telephone and in person customer service skills.
Strong organizational skills and attention to detail.
Fluent in Spanish.
Commitment to the mission of the Alzheimer's Association.