The Alzheimer's Association's Midlands National Chapter seeks a Special Events Coordinator to coordinate and oversee all special events and programs for the Chapter. This includes but is not limited to planning and organizing events, volunteer management, developing communications, and ensuring that events meet revenue goals. This position actively participates in securing sponsors, event budgeting, assessing outcomes, designing, implementing, evaluating fundraising, and publicity.
The position will be based at the Chapter office in Omaha, NE.
Essential Job Functions
Assists the Executive Director and Development Director in annually preparing a strategic development plan to include the various events and methods of generating revenue and visibility for Chapter special events.
Prepares written materials for special events and volunteer recruitment i.e. plans, appeal letters, proposals, acknowledgements, with input from and review by the Development.
Researches best practices and recommends effective strategies for program implementation.
Implements the development plan related to special events to meet desired goals.
Maintains an annual calendar of event timelines and milestones and creates work plans for each event.
Posts gifts in donor records online, maintains the system and ensures accuracy of donor mailing lists and gifts, and fundraising correspondence.
Schedules and conducts lunch and learns and makes presentations to recruit organizations, volunteers, teams, and committee members.
Proactively seeks out and recruits new walk teams and volunteers. Coordinates school, church, civic organization involvement in special events. Maintains a current school, church, and civic organization list to build the pipeline.
Manages the Alzheimer's Young Professionals Group. Provides guidance and support.
Prepare timely special events reports for management.
Actively recruits, orients, schedules, and supervises all volunteers for special events and projects across the territory. Coordinates all committees, sites and activities of the Walks and all other events.
Research and secure other funding sources as well as in-kind resources.
Assists the Executive Director and Development Director in determining the budget for special events.
Participates with all work groups and assists the Development Director in the planning of all special events, including Chairperson selection, committee formation, production of print materials, publicity, correspondence and follow-up.
Grows and cultivates relationships in the territory in association with Chapter special events, i.e. Walk, golf tournament, conferences, gals, programs.
Makes public presentations regarding the Chapter and special events.
Coordinates arrangements with printers and other vendors necessary in the production of special event materials.
Conducts training for committee members, and team leaders.
Represents the Chapter at volunteer fairs and public events.
Other special events/fundraising duties as assigned.
Bachelor's degree in business, communication, marketing or related field.
3+ years experience in fundraising, volunteer management, public relations, public speaking and special event coordination.
Must be a self-starter with the ability to effectively multi-task, establish priorities, and work in a fast paced environment. High efficiency in time management and ability to meet deadlines under pressure. Excellent follow-through is essential.
Excellent computer skills, especially Microsoft Office. InDesign a plus.
Clear and concise verbal and written communications skills.
Detail oriented, adaptable, organized and able to successfully manage multiple projects and tasks.
Basic knowledge of Alzheimer's disease and related disorders, and/or the ability and interest to learn.
Ability to work some evenings and weekends and to travel as needed to perform job duties. Some overnight travel may be required.
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