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Administrative Assistant (El Paso, TX)

Job Location

El Paso, TX

General Summary

The Administrative Assistant's primary responsibility is to assist the National Chapter in achieving the Association's objectives as set forth in the Mission Statement and the Strategic Plan. 

The Administrative Assistant provides key administrative and office support for the for the El Paso office.  The position reports to Executive Director.

 

Essential Job Functions

  • Scan deposits to National Accounting department  for El Paso, create batch and enter data into Team Approach or Convio for all events, general donations, tributes, grants, workplace giving, etc.
  • Receive and process all local deposits made by Midland, Lubbock and Amarillo offices, enter data into Team Approach or Convio for all events, general donations, memorials, grants, workplace giving etc.
  •  Produce weekly acknowledgment letters for donations, sponsorships and other gifts to the chapter.
  • Perform queries of the database to create mailing lists, reports or other items as required by staff.
  • Manage the background checks for all volunteers and facilitators according to National policy.
  • Reconciliation of deposits to ensure correct revenue balances.
  • Prepare invoices for payment and forwarding to National Accounting department for further processing of payment.  Completion of all Recurring Payment Requests for rents, copiers, maintenance etc.
  • Facilitate purchasing of equipment, permits, licenses or office supplies for each West TX office.
  • Prepare and submit monthly credit card reconciliation reports for each West TX.
  • Provide assistance in making travel arrangements, schedule conference calls  and meetings.
  • Work with internal and external vendors for technical, communication, and equipment support and vendor negotiation.
  • Maintenance of central files, databases and documentation required as necessary.
  • Oversee compliance documentation with policies, procedures, and regulations.
  • Coordinate national reporting of CSQEI and Laser Metrics and media  impressions.
  • Assists with communication and public relations.
  • Other duties as assigned.

 

Minimum Requirements

  • High school diploma required.
  • Two years of experience as an administrative assistant, secretary, office manager or similar position.
  • Proficiency with Microsoft Office, including Word, Excel and Powerpoint. 
  • Proficiency with Google applications including email, calendar and contacts.
  • Proficiency with a constituent database management program.  Accurate data entry skills.
  • Accurate proofreading skills.
  • Must be able to communicate effectively with people of diverse backgrounds and ages.
  • Excellent telephone and in person customer service skills.
  • Strong organizational skills and attention to detail.
  • Commitment to the mission of the Alzheimer's Association.

Click here to apply

Or mail resume and cover letter to:

Send resume to:
Alzheimer's Association, National Office
225 N. Michigan Ave, Suite 1700
Chicago, IL 60601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

 

 

Alzheimer's Association

Our vision is a world without Alzheimer's
Formed in 1980, the Alzheimer's Association is the world's leading voluntary health organization in Alzheimer's care, support and research.