The Eastern North Carolina Chapter is seeking to hire a Special Events Coordinator. This position is responsible for managing special events within the 51 county region. The position will report to Chapter leadership and is located in Raleigh, NC.
Essential Job Functions
Manage, coordinate, and implement all aspects of assigned fundraising events such as Walk To End Alzheimer's, The Longest Day, Blondes vs Brunettes and Third Party events. This is including but not limited to securing venues, sponsorships, media partnerships, etc.
Plan and coordinate meetings, agendas, and activities.
Identify, recruit, train and manage high impact volunteers for fundraising events who will assist the organization in increasing concern and awareness as well as growing revenue.
Prepare presentations, materials, and reports
Participate in meetings, providing input and suggestions. Maintain steady communication with chapter staff and volunteers
Ensure that confidentiality and security of all information under his/her supervision is maintained
Manage, evaluate, and expand fundraising programs under the direction of the Special Events Manager and Chapter leadership. Organize, lead, and promote interest in special events.
Assume primary responsibility for special events. Coordinate appropriate committees and plans with volunteers (including budgets/timelines) for each event. Responsible for maintaining accurate and complete participant and financial records for each event.
Recruit, manage and collaborate with volunteer committees
Assist and maintain databases for all event participants and donors.
Work with Chapter Leadership to establish budgets, work plans and timelines for events
Work with the Chapter senior management team as needed to promote and support their efforts.
Represent the Association at public events, conferences, workshops, and media events
Assure compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
Bachelor's degree in business administration, communication, marketing or related field, preferred
3+ years of office experience required or equivalent combination of education and experience in not for profit special event fundraising
Understanding of fundraising and organizing and planning special events
Effectively multi-task, establishes priorities, work in a fast paced environment
Highly efficient in time management and can meet deadlines under pressure.
Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation. Knowledge of clerical procedures, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Proficiency with Microsoft Office applications, especially Word, Excel, and Power Point
Developing and preparing presentations, reports, and business correspondence
Team player that has the ability to interface with all levels of staff and volunteers. Must develop and maintain relationships.
Excellent written, oral, and communication skills.
Ability to work and make judgments independently and take initiative. Well-disciplined and a self-starter that is extremely resourceful.
Active listening, analytical, and problem solving skills.
Ability to work effectively with staff, volunteers and external contacts to build and maintain successful teams
Ability to coach and develop volunteers and to work effectively with diverse populations
High level of integrity, diplomacy and initiative
Ability to work a flexible schedule, including evenings, early mornings and occasional weekends.
Must possess a reliable personal vehicle, valid driver's license and proof of valid insurance
Ability to travel as needed to perform job duties.