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Associate Director of Events

Job Location

PA

General Summary

Under the direction of the Vice President of Development, the Associate Director of Events is responsible for the overall events strategy. This position manages 5 Constituent Event Managers and is responsible for volunteer committee recruitment throughout the Greater Pennsylvania Chapter. The position is responsible for training, supervising and evaluating the Constituent Event Managers on the planning, coordination, and management of all events throughout the Chapter territory achieving revenue goals in excess of $1.7 million.  The Associate Director of Events is responsible for the budgeting process, the implementation of best practices, monitoring and evaluating events performance, executing event fundraising strategies, soliciting sponsorship, and producing chapter wide Walk collateral.  In collaboration with the Vice President of Development, the Associate Director of Events is responsible for cultivating relationships to secure corporate funding and support to help build the donor and volunteer bases and enhance public awareness.   

Essential Job Functions

Walk to End Alzheimer's 



Lead the Chapter-wide Walk Program and provide guidance, direction and training of staff fully implementing best practices around the Walk to End Alzheimer's

  • Work with Event Managers on volunteer committee recruitment and management
  • Work with VP of Development to set event goals for the chapter
  • Responsible for recruiting, training, supporting and evaluating event staff and walk performance
  • Work with vendors on chapter wide Walk promotional, collateral and incentive materials
  • Work with Director of Marketing and Communications on chapter wide Walk Media and PR Strategy
  • Create and lead training opportunities for walk staff and volunteers as needed 

The Longest Day, Benefit Events, and Other Chapter Events

  • Provide guidance and direction for Chapter Events managed locally by Constituent Events Manager (Art Gala, Mad Hatter Event, Sarsfield Golf Event) 
  • Work in conjunction with the Volunteer Coordinator on the strategy around the Longest Day as outlined in the strategic plan
  • Identify and cultivate relationships that might lead to new benefit events
  • Build relationships with high-level and/or strategic event partners

Other 

  • Lead the process of developing the Chapter-wide revenue and expense budgets for events
  • Act as liaison with the National Walk Team to ensure that the chapter is following guidelines and standards
  • Work with the CEO, Vice President of Development, Associate Director of Donor Relations and Constituent Event Managers to create long-term, beneficial relationships with those who attend and or/support chapter events
  • All staff are required to support and participate in special events and fund development activities as requested
  • All staff are expected to informally advocate for those we serve and the services offered by the Chapter
  • All staff are expected to support and participate in formal advocacy and public policy activities as requested
 WORKING CONDITIONS: 
  • Normal office environment
  • High volume of public contact
  • Travel by car to attend meetings within Pennsylvania and by air or car to national meetings
  • Evening and weekend hours may be required
  • Work may be stressful during periods of high volume or tight deadlines

EQUIPMENT:

  • Computer workstation
  • Phone, Fax machine, photocopier, audio-visual equipment
  • Microsoft Office
  • Google Suite: mail, calendars, docs and hangout
  • Experience in Convio or other fundraising platform preferred

PHYSICAL AND MENTAL REQUIREMENTS:

  • Ability to work effectively with volunteers, staff and external contacts to build and maintain successful relationships
  • Ability to prioritize and manage multiple tasks
  • Ability to anticipate, identify, organize and analyze growth opportunities and expansion of services
  • Ability to coach and mentor staff and volunteers
  • Ability to communicate effectively in person, in writing and electronically to a variety of audiences
  • Ability to work effectively with diverse populations
  • Ability to analyze information and make timely, appropriate decisions
  • Ability to work evenings and weekends as needed
  • Ability to travel as needed to perform job duties
  • Ability to operate designated office equipment
  • High level of integrity, diplomacy and initiative

This position description in no way states or implies that these are the only duties to be performed by the job incumbent.  He/she will be required to follow any other duties as requested by his/her supervisor or manager.  This is not meant to be an exhaustive list of job duties.  Essential job functions may change when necessary.

Minimum Requirements

  • Bachelor's degree and/or equivalent experience is required
  • A minimum of five years experience in development with management experience
  • Proven sucess in the development and promotion of special events with a focus on Chapter-wide Walk Management
  • Experience with  recruiting and training volunteers
  • Demonstrated ability to motivate, coach and supversir staff and volunteers in a fundraising environment
  • Experience in budget management

Send your resume and cover letter:

  • by email: agrimm@alz.org

  • by mail:
    Send resume to:
    Alzheimer's Association, Greater Pennsylvania
    2595 Interstate Drive
    Suite 100
    Harrisburg, PA 17110

If apply ing by e-mail, please attach your resume and cover letter as Microsoft Word documents, or include both within the text of your e-mail message.

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

 

 

Alzheimer's Association

Our vision is a world without Alzheimer's
Formed in 1980, the Alzheimer's Association is the world's leading voluntary health organization in Alzheimer's care, support and research.