Special Events Coordinator, Greater KY & Southern IN
The Greater Kentucky and Southern Indiana Chapter is seeking to hire a Special Events Coordinator.This position is responsible for managing special events within the region. It is located in Louisville, KY.
Essential Job Functions:
·Manage, coordinate, and implement all aspects of all assigned fundraising events (including securing venues, sponsorships, media partnerships, etc.)
·Manage and implement (as needed) aspects of Third Party Events
·Plan and coordinate meetings, agendas, and activities.
·Prepare presentations, materials, and reports
·Participate in meetings, providing input and suggestions
·Interface and serve as a liaison for all levels of staff and volunteers. Maintain steady communication between chapter staff
·Ensure that confidentiality and security of all information under his/her supervision is maintained
·Manage, evaluate, and expand fundraising programs under the direction of the Special Events Manager and Chapter leadership. Organize, lead, and promote interest in special events.
·Assume primary responsibility for special events. Coordinate appropriate committees and plans with volunteers (including budgets/timelines) for each vent. Ascertain group interests and arrange for event requirements, such as entertainment, and setting up equipment and decorations.
·Responsible for maintaining accurate and complete financial records for each event.
·Collaborate with volunteer committees to develop and implement a plan for sponsorship, underwriting and marketing.
·Assist and maintain databases for all event participants and donors.
·Work with Chapter Leadershipto establish budgets, work plans and timelines for events
·Work with the Chapter senior management team as needed to promote and support their efforts.
·Represent the Association at public events, conferences, workshops, and media events
·Assure compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
·Minimum of Bachelor’s degree in business administration, marketing or related field, preferred
·3+ years of office experience required or equivalent combination of education and experience in not for profit special event fundraising
·Understanding of fundraising and organizing and planning special events
·Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation. Knowledge of clerical procedures, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
·Proficiency with Microsoft Office applications, especially Word, Excel, and Power Point
·Developing and preparing presentations, reports, and business correspondence
·Effectively multi-task, establishes priorities, and work in a fast paced environment.
·Highly efficient in time management and can meet deadlines under pressure.
·Detail-oriented and strong organizational skills
·Team player that has the ability to interface with all levels of staff and volunteers. Must develop and maintain relationships.
·Excellent written, oral, and communication skills.
·Ability to work and make judgments independently and take initiative. Well disciplined and a self-starter that is extremely resourceful.
·Active listening, analytical, and problem solving skills.
·Ability to work effectively with staff, volunteers and external contacts to build and maintain successful teams
·Ability to coach and develop volunteers and to work effectively with diverse populations
·High level of integrity, diplomacy and initiative
·Ability to work evenings and weekends and to travel as needed to perform job duties