This position is responsible for managing special events and fundraising within the region. This position is based in Louisville, KY with regional travel and reports to the Associate Director of Development.
Essential Job Functions
Manages, coordinates, and implements all aspects of all assigned fundraising activities including but not limited to, the Louisville Walk to End Alzheimer's, Louisville Blondes vs. Brunettes and other special events as assigned (includes securing venues, sponsorships, media partnerships, etc.).
Manages and implements (as needed) aspects of Third Party Events.
Works with Associate Director of Development and/or Executive Director to find and secure new revenue sources when necessary.
Plans and coordinates meetings, agendas, and activities with volunteer leaders.
Prepares presentations, materials, and reports.
Participates in meetings, providing input and suggestions.
Interfaces and serves as a liaison for all levels of staff and volunteers. Maintains steady communication between chapter staff.
Ensures that confidentiality and security of all information under his/her supervision is maintained.
Manages, evaluates, and expands fundraising programs under the direction of the Associate Director of Development and Chapter leadership. Organizes, leads, and promotes interest in special events.
Assumes primary responsibility for special events. Coordinates appropriate committees and plans with volunteers (including budgets/timelines) for each event. Ascertains group interests and arranges for event requirements, such as entertainment, setting up equipment and decorations, and other event logistics.
Maintains accurate and complete financial records for each event. Submits reports to the Associate Director of Development, for analysis and review.
Collaborates with volunteer committees to develop and implement a plan for sponsorship, recruitment, underwriting and marketing.
Assists with and maintains databases for all event participants and donors.
Customizes and maintains event websites and databases.
Works with Chapter Leadershipto establish budgets, work plans and timelines for events.
Works with the Chapter senior management team as needed to promote and support their efforts.
Represents the Association at public events, conferences, workshops, and media events.
Ensures compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
Bachelor's degree in business administration, marketing or related field
3-- years of office experience or equivalent combination of education and experience in not-for-profit mass market events required
Understanding of fundraising and organizing and planning special events
Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation. Knowledge of clerical procedures, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Proficiency with Microsoft Office applications, especially Word, Excel, and Power Point
Excellent presentation, report, and business correspondence development and preparation skills.
Effectively multi-tasks, establishes priorities, and works in a fast paced environment.
Highly efficient in time management and can meet deadlines under pressure.
Detail-oriented and strong organizational skills
Team player that has the ability to interface with all levels of staff and volunteers. Must develop and maintain relationships.
Excellent written, oral, and communication skills.
Ability to work and make judgments independently and take initiative.
Well disciplined and a self-starter that is extremely resourceful.
Active listening, analytical, and problem solving skills.
Ability to work effectively with staff, volunteers and external contacts to build and maintain successful teams
Ability to coach and develop volunteers and to work effectively with diverse populations
High level of integrity, diplomacy and initiative
Ability to work evenings and weekends and to travel as needed to perform job duties
Must have valid driver's license, proof of insurance, and have access to a reliable vehicle
Ability to operate designated office equipment and experience in using fundraising software applications