Employment Opportunities | Alzheimer's Association

The Alzheimer’s Association Orange County Chapter is dedicated to assisting families affected by Alzheimer’s disease and related disorders.
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When we have posting for open positions, you will find them here. We always invite interested, qualified individuals seeking to become involved in work that is rewarding and meaningful to consider volunteer positions within the organization and/or to submit a resume for our files to volunteer@alzoc.org

Position Title: Executive Assistant
Division: Administrative
Reports to: President/CEO
Status: Non-Exempt

General Summary:

Provide administrative support to the President/CEO, and coordinate special projects as needed.

Essential Job Functions:

· Provide general word processing, copying, filing, assembling, scheduling, travel scheduling, and mailing of materials for the President/CEO

· Prepare information and meeting materials for the Board of Director and Executive Committee meetings and maintain all related files.

· Maintain Chapter records and database files and reports as assigned.

· Coordinate special projects as assigned including events, research and donor prospecting

· Attend staff, Board and committee meetings and Chapter functions as directed.

· Serve as liaison to national office, local charities, etc. representing the President/CEO

· Attend agency fundraising and program events as assigned coordinating specific areas

· Perform outreach on behalf of the President/CEO to secure meetings with identified targets in the community

· Create, plan and implement a President/CEO summit

· Manage the President/CEO schedule, support systems and communications including drafting and sending correspondence.

· Provide administrative support for the Board of Directors such as transcription of meeting minutes, scheduling of meetings and related duties

· Occasional administrative support for the Director of Finance

· Other duties as assigned

Minimum Requirements:

· Three to Five years equivalent work experience.

· Excellent computer skills

· Written, verbal and interpersonal communication skills required to represent the Chapter

· Proficiency with Microsoft Office applications, especially Outlook, Word, PowerPoint, Excel; as well as Adobe Photo Shop and/or Publisher

Physical & Mental Requirements:

· Ability to communicate effectively and compassionately with all clients

· Ability to represent Association in a professional manner

· Ability to travel as needed to perform job activities

· High level of integrity, diplomacy and initiative

· Ability to work evenings and weekends as needed

· Ability to lift 25 to 40 lbs.

Working Conditions:

Normal office environment

Monday through Friday 8:30 AM to 5:00 PM

Nights and weekends as assigned

This job profile in no way states or implies that these are the only duties to be performed by the jobholder. He/she will be required to follow any other instructions or perform any other duties as requested by his/her supervisor or manager. This is not meant to be an exhaustive list of job duties. Essential element may change when necessary.

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Interested applicants please send a letter of interest, writing sample and resume to andrea.stephens@alz.org with "Executive Assistant Position Opening" in the subject. No phone calls please.