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Frequently Asked Questions
Find answers to commonly-asked questions about AAIC abstracts, themes, travel fellowships and more.
What is the age requirement for presenting authors?
Presenting authors must be 18 years of age at the time of the conference (July 14-18, 2019).
What are the themes and topics for AAIC and AIC?
Am I allowed to submit abstracts that have been previously presented?
All abstracts submitted to AAIC must be made up substantially of new findings, data or analyses.
Can I submit more than one abstract?
Yes. A person may submit more than one abstract; however, a person may present an abstract as the presenting author on only one podium presentation and posters slotted on different dates. Podium presentations include featured research, oral, symposium and plenary sessions. Please do not submit the same abstract for an oral and a poster presentation.
If I submit two abstracts should I just enter one as an "oral" presentation and the other as a "poster," or can I put them both in as "oral" and let the committee decide?
Please submit your preferred presentation preference. If your abstract is not accepted for an oral presentation, it may be offered a poster presentation if “Oral Presentation preferred, but will do Poster Presentation is so assigned” is selected during the abstract submission (Step 1: Presentation Format).
Can I submit the same abstract to both the main conference and the Alzheimer's Imaging Consortium (AIC) preconference?
The same abstract cannot be submitted for oral consideration to both AAIC and the Alzheimer's Imaging Consortium (AIC). You must make a choice between the preconference (AIC) and the main conference (AAIC) if you wish to be considered for a neuroimaging-themed oral session.
The same abstract may be submitted for oral consideration to one conference and also submitted for poster consideration to the opposite conference.
The same abstract may be submitted to both AIC and AAIC for poster consideration.
View the AIC areas of emphasis to learn more.
Can I submit the same abstract to both the main conference (AAIC) and the Technology and Dementia preconference?
Yes, but the same submitted abstract can only be presented as an oral presentation at either AAIC or Technology and Dementia.
The same abstract may be submitted and presented as a poster at both AAIC and Technology and Dementia.
Is there a limit on how many poster presentations an author can present?
AAIC: An author may present more than one poster as long as they are slotted on different dates.
AIC: An author may present two posters.
Technology and Dementia: An author may present two posters.
Is there a limit on how many oral presentations an author can present?
How do I make edits to an abstract in "submitted" status?
You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal by the abstract portal. It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to firstname.lastname@example.org if changes are requested after the submission deadline. Changes are approved on a case-by-case basis.
What is the format and size of the poster board?
We advise printing your poster smaller than the dimensions above to allow room for the poster number. No audiovisual equipment is available for poster presentations. Push pins will be provided.
Is it acceptable to submit an abstract that presents partial data from a manuscript submitted for publication?
It is not acceptable to submit partial data from a manuscript already submitted for publication AND published in any form before the AAIC news embargo date/time. It is acceptable only if the author(s) and journal guarantee in writing to AAIC that any publication would not occur until after the AAIC news embargo date/time. Moreover, Abstracts must meet international ethical standards.
Will the submission of this abstract affect the publication of our manuscript?
No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.
I have never attended a conference where the abstracts are published in an online supplement to a journal. Does this ever pose a problem for authors with subsequent publication of the research as a full article in a peer-reviewed journal, since the research findings would technically already have been published in Alzheimer's and Dementia: The Journal of the Alzheimer's Association?
No. This does not pose a problem for authors. Academic literature has a clear distinction between conference abstracts and peer-reviewed papers.
What if my research is not complete by the abstract submission deadline?
AAIC accepts "late breaking" or "developing topic" abstract submissions in the spring (April 15, 2019 through April 29, 2019). Only abstracts in which the research findings were not ready/complete/available to be submitted during our regular abstract submission deadline should be submitted via the Developing Topics submission process.
NOTE: Developing Topic abstracts will be considered for a poster presentation only unless the research is reviewed and considered to be late-breaking and extremely impactful. Moreover, the majority of accepted abstracts will be scheduled on Wednesday, July 17, 2019.
When will I be notified if my abstract has been accepted?
Notifications of acceptance/denial of abstract submissions will be sent to presenting authors by March 25, 2019.
If my abstract is chosen, do I pay for registration?
Conference registration is not mandatory in order to submit an abstract. However, it is a requirement that all presenting authors register in time for the conference. Registration will open in February.
If my abstract is not accepted as an oral presentation, is it likely it will be accepted as a poster presentation?
If your abstract is not chosen as an oral presentation, your abstract may be accepted for a poster presentation. However, do not submit the same abstract for the same conference as an oral and poster.
Is advance promotion of general topics, speakers or presentation times permitted?
Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.
When will accepted abstracts be posted online?
The abstracts will be available online approximately one month prior to the conference (to registered AAIC attendees only).
Does the Alzheimer's Association own accepted abstracts?
Accepted abstracts become the property of the Alzheimer's Association. Ownership of submitted abstracts not accepted for presentation reverts to the author.
If my abstract is accepted, will it be used by the Association for sales or marketing purposes?
If accepted for presentation, abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. Additionally, the Alzheimer's Association reserves the right to provide abstracts to conference registrants and the public via online modalities, a mobile application, an abstracts USB drive, and any other modalities they wish. In those formats, the abstracts become the property of the Association, along with the PowerPoint slides or handout material. If the presenting author provides permission to record the oral presentation, then the recording with supporting handout material will be available for purchase.
If I need to retract my abstract submission, what is the deadline?
You can retract your abstract submission at any time. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications. To retract an accepted abstract, you must email email@example.com and confirm a response.
If my abstract is accepted, how do I make an author change or withdraw my abstract?
If the identified presenting author becomes unable to present, a co-author may present (as long as they are not scheduled to present in another oral presentation). Notification of the change must be submitted in writing to firstname.lastname@example.org. If none of the authors on the abstracts can present, a request must be submitted in writing to email@example.com to withdraw the abstracts. Depending on our publication deadlines, we may be unable to remove your abstracts from print materials and publications.
How can I locate an abstract from a previous AAIC or AIC?
Abstracts are published in an online supplement to Alzheimer's and Dementia: The Journal of the Alzheimer's Association. Click here to view the abstract archive.
Can I change the date of my scheduled poster presentation?
Presentation invitations will include the date and time of your poster presentation(s). In very limited cases, the Association will be able to accommodate requests to change the presentation date by April 1, 2019. Requests received after April 1 may not be accommodated.
How do I apply for an AAIC Travel Fellowship?
Note: An individual may not receive a travel fellowship two years in a row. Please do not submit an application if you received a full or partial travel fellowship to attend AAIC 2018.
A limited number of travel fellowships are available to AAIC presenting authors. AAIC Travel Fellowships are awarded in various packages that may include one, two or three of the following: complimentary AAIC registration, housing and/or airfare support.
How to Apply: Applicants must be the presenting author on the submitted abstract. Indicate the need for a travel fellowship in the last step of the abstract submission process. Please review the following requirements and obtain the necessary documents prior to beginning your abstract submission. The application process closes on January 28, 2019 (February 1 for ISTAART members).
Criteria and Eligibility: Travel fellowships are very competitive and awarded based on a thorough review of the application materials and financial need. A portion of awardees will receive the full package (AAIC registration, housing and airfare support); or partial packages that may include: AAIC registration and housing only or AAIC registration only. Priority will be given to applicants who meet the following criteria:
Notification: Final decisions are made once abstracts are selected for inclusion in the AAIC program. Recipients will be notified via email in April.
About registration: If you apply for a travel fellowship, please do not register or book your travel for AAIC until you receive the notification (reimbursements are not provided).
How do I apply for an AIC Registration Fellowship?
Note: An individual may not receive a registration fellowship two years in a row. Please do not submit an application if you received a registration fellowship to attend AIC 2018.
A limited number of fellowships, in the form of complimentary Alzheimer's Imaging Consortium (AIC) registration, are available for early career scientists who are the presenting author on an accepted abstract.
How to Apply: Applicants must be the presenting author on the submitted abstract. Indicate the need for a registration fellowship in the last step of the abstract submission process. Please review the following requirements and obtain the necessary documents prior to beginning your abstract submission. The application process closes on January 28, 2019 (February 1 for ISTAART members).
Criteria and Eligibility: Registration fellowships are awarded based on a thorough review of the application materials and financial need. Priority will be given to applicants who meet the following criteria:
Notification: Final decisions are made once abstracts are selected for inclusion in the AIC program. Recipients will be notified via email in April.
About registration: If you apply for a registration fellowship, please do not register for AIC or AAIC until you receive the notification (reimbursements are not provided).
Is there a process to ensure my abstract is considered for an oral presentation if it is not accepted as part of a Featured Research Session (FRS) proposal?
Yes, we have a solution for this case. Researchers submitting an abstract as part of a FRS may also submit the same abstract for oral presentation consideration. If interested, it is the responsibility of the submitter to also submit the abstract via the submission option of "AAIC: Individual Abstract (Oral or Poster)." Important: if the abstract is accepted as part of a FRS, the FRS will take precedence and the individual abstract cannot be presented in an oral session.
Of note, non-accepted FRS abstracts that receive an appropriate average review score will automatically be considered for an optional poster presentation (there is no need to submit the abstract twice in this case).
Will an abstract submitted as part of a Featured Research Session (FRS) be considered for a poster presentation if the FRS is not selected?
Yes, non-accepted FRS abstracts that receive an appropriate average review score will automatically be considered for an optional poster presentation (there is no need to submit the abstract twice in this case).
Of note, non-selected FRS abstracts will not be considered for an oral presentation unless the abstract is submitted twice via the appropriate submission process (see the FAQ, "Is there a process to ensure my abstract is considered for an oral presentation if it is not accepted as part of a Featured Research Session (FRS) proposal?").
Can I include trade names in my abstract title?
Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the abstract. In addition, the title must be written in sentence case, with only the first word and proper nouns starting with a capital letter.
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