Information and Resources

News Embargo Policy

All materials presented at the Alzheimer's Association International Conference® 2019 (AAIC®) are embargoed for publication and broadcast until the date and time of presentation at the conference, or an embargo date and time specified by the Alzheimer's Association® in advance, such as on an AAIC news release. If there are questions, please contact the Alzheimer's Association Public Relations Department at aaicmedia@alz.org.

• The news embargo for abstracts and scientific presentations included in the AAIC news program will be listed on the news release that includes that abstract/presentation. This is regardless of the actual time of presentation at AAIC.
• News embargoes for plenaries and oral sessions not included in the AAIC news program are at the beginning of each individual talk (not the overall session). For example, for an oral presentation session starting at 2:00 p.m. where each talk is 15 minutes, the news embargo on the:
  • 1st talk = 2:00 p.m.
  • 2nd talk = 2:15 p.m.
  • 3rd talk = 2:30 p.m.
• The news embargo on a poster session is at the scheduled beginning of the session.

All news media representatives, scientists, funders of science presented at AAIC and AAIC exhibitors/sponsors agree to be bound by the AAIC confidentiality policy and by news embargoes and release times stated on news releases and other news materials issued by the Alzheimer's Association and AAIC.

Embargoed AAIC news materials are intended specifically for each journalist's individual use and are not to be shared in any way with anyone until the news embargo date/time has passed. By accepting embargoed AAIC news materials, journalists acknowledge that the materials are solely for their use and that they will not distribute, publish, broadcast or in any other way share them before the news embargo time has passed.

If a reporter or news media outlet breaks an AAIC news embargo, the Alzheimer's Association reserves the right to revoke their press access and credentials for the current event and future Alzheimer's Association conferences and events.

Press Office Hours

Press Office hours for AAIC 2019 will be posted closer to the start of the conference.

Scientific Abstracts

AAIC abstracts, sessions and schedules will be available to registered journalists through a password-protected website and the AAIC app approximately one month before the conference. Data and details for abstracts included in the AAIC news program will not be on the website or app until the news embargo has passed but will be available to reporters registered for AAIC through the Alzheimer’s Association media relations staff.

News Briefing Schedule

News briefings will be held daily during AAIC. A news briefing schedule that lists topics, times and presenters will be posted in the Press Office and on the AAIC website closer to the start of the conference. In most cases, one-on-one interviews can be arranged with news briefing presenters. Arrangements can be made through the Alzheimer’s Association media relations staff in advance of AAIC or in the Press Office during the conference.

News Media Registration and Credentials

Complimentary registration for news media is available only to credentialed journalists, with assignment, from recognized external print, broadcast, syndicated or online news organizations. News media outlets must be in existence and regularly (daily/weekly) covering health-related topics, including brain science/research, for at least six months to be eligible to send journalists to AAIC.

News media must register to attend AAIC and pre-register for advance access to embargoed news materials.

News media must submit a Request for Press Credentials and, if approved, complete the full online registration to access embargoed news materials and abstracts.

A maximum of four representatives from any news media outlet will be allowed to register as press for AAIC. If additional registrations are needed, please contact the Alzheimer's Association Public Relations Department at +1.312.335.4078 or aaicmedia@alz.org.

Those who do not qualify for complimentary news media registration include:

• Publishers or a publication's advertising, marketing, public relations or sales representatives.
• Publishers, editors or writers from internal publications or newsletters.
• Book publishers and book authors.
• Public relations, marketing, advertising or sales staff of AAIC exhibitors, sponsors or educational institutions, or other companies, or their PR firms or consultants.
• Financial, market and industry analysts; employees of financial, market and industry analyst firms and medical communications companies. Employees of companies whose primary business is as investment advisors or business consultants. Employees of business information/intelligence services, publications and databases.
• Other individuals who are not actually reporting on the meeting.
• Freelancers working without an assignment.
• Non-news media websites, such as blogs not associated with accredited news media or which carry primarily personal information and opinion. Sponsored blogs or blogs of for-profit companies that do not have independent editorial staff.
• Individuals whose purpose is to repackage content for continuing medical education (CME) opportunities, research studies and textbooks.
• Scientists presenting data at AAIC may not register as journalists; they must register in the conventional manner. Individuals registered as journalists are not eligible for CME credits.

Individuals who do not qualify for complimentary news media registration are welcome to register as regular attendees.

Please refer to the Guidelines for News Media for more information on news media registration and credentials.

News Media Guidelines

Please read our Guidelines for News Media to get more information on covering AAIC 2019.

Fact Sheets

Alzheimer's Disease Facts and Figures
About the Alzheimer's Association

AAIC 2019 News Media Contacts

Alzheimer's Association Public Relations Department
Phone: +1.312.335.4078
Email: aaicmedia@alz.org