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Sr. Administrative Assistant, Chapter Operations

Job Location


General Summary

The Senior Administrative Assistant will assist the Senior Director of National Chapters with the overall planning for and daily operations of the National Chapters.

Essential Job Functions

  • Communications
    - Receive website update requests from National Chapter staff and complete these items in the website updating system, Reddot.
    -Compile National Chapter News every other week and mail to National Chapter staff.
  • Community Health Charities
    -Assist the National Chapter staff with filling out all Community Health Charities and Combined Federal Campaign applications. Obtain the proper attachments, approvals, and signatures prior to mailing out.
  •  Development
    -Assist with creating, scheduling, and sending Convio emails in support of event recruitment, fundraising, and retention.
    -Provide Convio support/troubleshooting to the National Chapter staff and their constituents.
    -Run weekly Walk reports detailing National Chapter Walk to End Alzheimer's performance.
    -Keep an updated list of all National Chapter events.
  • Donor Services
    - Be the liaison between National Chapter staff and Donor Services including Direct Mail Processors (DMP). Work with the chapter to resolve any issues that come up.
    -Work with Donor Services to ensure event sponsorships are being entered into Convio properly and timely.
  • Operations
    -Manage the logistics for all on and off-site National Chapter meetings and teleconferences.
    - Be the main point person for the National Chapter staff; respond to and help resolve questions.
    -Take notes for department related meetings, draft, disseminate, and maintain minutes and documents.
    - Coordinate travel arrangements for National Core Team staff.
    - Assist with getting check requests approved and turned into Account Payable each week.
    -Assist with moving contracts through the legal department.
    - Receive all SDOLs and ensure proper approval and submission.
  • Programs/Services
    -Follow-up with the National Chapter staff to ensure all email requests from the Contact Center are answered in a timely manner.
    -Assist with Contact Center communications/follow-up as needed (i.e. bulk fulfillment orders).
  • Training
    - Provide webinar and conference call training to the National Chapter staff including but not limited to Administrative, Cash Handling, Convio, and Donor Services.

Minimum Requirements

  •  Bachelor's degree preferred; 2-3 years nonprofit work-related experience preferred.
  • Excellent verbal, written, and organizational skills.
  • Proficient with Microsoft Office Suite and Google Documents
  • Ability to work independently
  • This position requires a high-level of computer literacy, communication skills, and the ability to accurately maintain databases of various types.
  •  Convio experience preferred.

Click here to apply online (preferred method)

  • by email: szeljic@alz.org
  • by mail:
    Send resume to:
    Alzheimer's Association, Home Office
    225 N. Michigan Ave, Suite 1700
    Chicago, IL 60601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.