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Constituent Relations Associate

Job Location

Seattle, WA

General Summary

Reporting directly to the Director of Development, the Constituent Relations Associate coordinates all donation-related activities.  He/she ensures donations are entered in the donor database management systems (including Convio, Team Approach) correctly as determined by the existing coding system. He/she oversees the preparation of donor correspondence in relation to their donations and inquiries; generates lists for mailings; and provides donor-related analyses to the Director of Development and the senior management team.  The Constituent Relations Associate acts as a point of contact with the National Association's Donor Services team for matters relating to donation tracking and acknowledgements, and collaborates with the chapter's Operations team for matters relating to cash receipts and gift processing.

Essential Job Functions

  • Donor Relations

    -Be responsible for gift processing and entry into donor-tracking software (Convio and Team Approach), ensuring accuracy of coding, gift and donor information

    -Supervise donor relations volunteer who assists with gift entry into database

    -Manage preparation of donor correspondence, including tax receipts for donations and honorarium notifications

    -Gather content, design, and produce donor impact reports mailed to donors and grant funders

    -Extract mailing lists and data from Convio, Team Approach and Donor Perfect to supplement reports

    -Research prospective donors and grant funders, when requested

    -Serve as main liaison to National Association's Donor Services team in regard to tracking donations, including matching gifts and employee giving

    -Work closely with constituents and National Office to update donor contact information and mailing preferences

    -Act as first point of contact for constituent inquiries and requests for assistance

    -Send out year-end donation letters for specific donors, including monthly donors

    -Assist Development Director with additional projects, as requested
  • Grant Writing

    -Work collaboratively with Corporate and Foundation Relations Manager and Development Director to assist in foundation LOI and grant writing process, as requested
  • Third Party Events

    -Serve as staff liaison for upcoming third-party events and compile Association materials to assist with events

    -Create online fundraising Convio websites to process third-party and other chapter fundraising events when requested
  • Event Coordination

    -Track event sponsorships through invoicing and receipt process

    -Assist the Events team as needed with event registrations and/or event logistics, including day of event support

    -Host information tables at various outreach and fundraising events, upon request 
  • Additional duties as assigned

Minimum Requirements

  • Bachelor's degree or equivalent work experience
  • Preferred one year experience working with donors, foundations, and volunteers
  • Proficiency in Microsoft Office Suite required
  • Possess excellent oral and written communication skills
  • Must be able to maintain productive relationships with donors, Association staff, supporters, and volunteers
  • Familiarity and proficiency with donor-tracking databases/software
  • Flexibility to work nights and weekends as required during special events, which may include up to 5-6 weekends a year
  • Travel as needed (extensive)

Click here to apply online

  • by email: sdoughty@alz.org
  • by mail:
    Send resume to:
    Alzheimer's Association, Home Office
    225 N. Michigan Ave, Suite 1700
    Chicago, IL 60601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.