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Communications and Office Coordinator

Job Location

Springfield, MO

General Summary

The Communications and Office Coordinator works to support overall Chapter marketing and communications efforts under the leadership of the Executive Director and Sr. Associate Director and also has responsibility for the management of the office in Springfield.

Essential Job Functions


Communications (50%)
- Under the direction of the Executive Director and Sr. Assoc. Director, support and coordinate Chapter efforts to raise positive awareness of the Alzheimer's Association throughout the Greater Missouri Chapter; and promote: (1) use of Association services and programs by individuals, families and professionals dealing with Alzheimer's disease and related disorders; (2) engagement in advocacy and public policy, (3) participation in constituent and relationship fund raising events, (4) acceleration of research and (5) general public concern and awareness.
-  Coordinate Chapter online communication and social media activities, including via Facebook, Twitter, YouTube and other social media; Constant Contact; and the Chapter web site, online calendars, and blog.
- Assist with media relations activities, including:
- Capture, draft and archive constituent and volunteer partner stories.
- Conduct local media outreach to promote Chapter activities including, but not limited to education conferences, Advocacy Forum, The Longest Day, Walk to End Alzheimer's, Alzheimer's Action Day, National Alzheimer's Disease Awareness/National Caregivers Month and ongoing monthly programs and services.
- Coordinate fulfillment and track results of media sponsorship agreements, including providing public service announcements in requested formats and scheduling interviews for public affairs opportunities.
- Assist with graphic design and copywriting/copy editing: create flyers, brochures and other collateral
- Provide project and administrative support to the Executive Director and Sr. Associate Director, including coordinating collateral requests, coordinating planning and strategy sessions, and tracking/maintaining data for required reporting
- Other duties as assigned

Office Manager (50%)
- Perform general office duties including answering phones, greeting visitors, filing, mail processing.
- Facilitate purchasing of equipment, permits, and licenses for the Springfield office and coordinate office supply purchases with Columbia office staff.
- Provide assistance in making travel arrangements, schedule conference calls and meetings.
- Work with internal and external vendors for technical, communication, and equipment support and vendor negotiation.
- Maintenance of central files, databases and documentation required as necessary.
- Produce weekly acknowledgment letters for donations, sponsorships and other gifts to the chapter.
- Perform queries of the database to create mailing lists, reports or other items as required by staff.
- Work closely with Volunteer Coordinator to recruit volunteers as needed
- Joint oversight of volunteer Speakers Bureau aimed at increasing the Chapter's ability to provide trainings that meet the needs of early stage, rural, underserved, and general populations.
- Provide trainer observation and constructive feedback as needed.
- Other duties as assigned

Other Job Functions
- Participate in Chapter activities, as required, such as WALK to End Alzheimer's, Town Hall, etc.
- Keep Executive Director and Sr. Associate Director informed of critical issues and developments and makes presentations to the Leadership Board as needed.

Minimum Requirements

- Bachelor's degree in communications/marketing, social work, or other related field or two years equivalent or related work experience.
- Knowledge regarding the broad field of aging and disabilities, Alzheimer's disease and related dementias, psychosocial aspects and needs of family caregivers, and issues unique to dementia in the long term care environment.
- Excellent writing and editing skills; knowledge of Associated Press (AP) writing style a plus
- Excellent public speaking and curriculum development skills. Ability to lead in-house team, motivate team members, and communicate well. Able to advocate and represent the Alzheimer's community in a variety of settings.
- Excellent customer service skills when working with internal and external clients
- Deadline and detail oriented with strong organizational skills
- Experience and comfort navigating and using social media tools
- Willingness and ability to quickly learn new software/technology
- Ability and willingness to travel within the Chapter on a limited basis
- Ability to work with diverse communities and demonstrate inclusion
- Basic knowledge of and comfort with Adobe Creative Suite preferred
- Understanding email distribution tools such as Constant Contact and CRM platforms such as Convio preferred
- Understanding of search engine optimization and search engine marketing preferred
- Able to advocate and represent the Alzheimer's community in a variety of settings.
- Proficiency with Microsoft Office applications including Word, Excel and PowerPoint.
- Must possess a reliable personal vehicle, valid driver's license and proof of valid insurance.
- Ability and willingness to travel as needed to conduct Chapter business.
- Evening or weekend work may be required on occasion.

Click here to apply

  • by email: szeljic@alz.org
  • by mail:
    Send resume to:
    Alzheimer's Association, Home Office
    225 N. Michigan Ave, Suite 1700
    Chicago, IL 60601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

 

 

Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.