With year-round activities and events, the Signature Events Coordinator is responsible for working with staff, volunteers, and community members to achieve established development goals. The Signature Events Coordinator works closely with the Director of Development to implement all aspects of the Chapter's Development Plan. The Signature Events Coordinator assists with fundraising activities including The Longest Day and the Walk to End Alzheimer's. Priority roles with each event include increasing revenue and mobilizing volunteers.
This is a part-time position based in Oahu, HI and will report to the Director of Development.
Essential Job Functions
Designs, implements, monitors, executes and evaluates all event activities including fundraising and logistic plans
Creates and collaborates with the Development Team to execute fundraising and marketing plans that secures event goals
Coordinates event day preparation and strategizes post-event activities, including incentive fulfillment and event evaluations
Oversees the execution of marketing and incentive plans for signature events (content for newsletter and participant mailings, fielding calls and inquiries from Media) or other special event fundraisers
Ensures the management of event websites, including participant and donor online accounts
THE LONGEST DAY:
Serve as the primary event coordinator for The Longest Day (TLD) held within Hawaii.
Work closely with the Development Team to identify individual and corporate TLD prospects.
Recruit, train and manage the TLD Volunteer Planning Committee comprised of community-based leadership volunteers and prior TLD team captains
Utilize available resources to maximize event results: participate in webinars, conference calls and trainings offered by the national office; actively participate in chapter peer groups; TLD intranet and donor software (Convio).
Market and promote TLD activities
Effectively and efficiently complete activities and meet target deadlines for successful event execution
Monitor activities to identify trends and best practices, measure impact of specific actions, identify and addresses issues as they arise and adjust plans as required.
Ensure inclusion of TLD within marketing and communications channels including email, social media, e-News, community calendars, etc.
WALK TO END ALZHEIMER'S:
Assist in the planning and execution of all Walks in Hawaii
Assist in training and coaching sessions with committees and teams
Significant travel within the Association's four-county region to meet with prospects and donors, with mileage reimbursement provided
Assist with donor relations as assigned by the Director of Development
Other duties as assigned.
Bachelor's degree preferred
Demonstrated successful fund raising and event planning management experience
Minimum three (3) years fundraising experience in a non-profit setting, preferably in a staff role.
Minimum three (3) years of experience executing mass market fundraising events
Demonstrated expertise recruiting and managing volunteers.
Demonstrated skills in community organization, relationship building, talent identification and leadership development
Strong customer service orientation
Must be able to work with others to accomplish goals
Proficient in Microsoft and Google applications, with emphasis on Excel
Experience with various database software
Ability to identify and safeguard confidential information
Frequent evening and off-hour meetings and events will be required.
Must possess a reliable personal vehicle, valid driver's license and proof of insurance.