The Longest Day 2018
Home | News | Events | Press | Contact  

Find your chapter:

search by state

Employment Opportunities
Text Size controls Normal font sizeMedium font sizeLarge font size


Office Coordinator

Job Location

Charleston, WV

General Summary

Under the supervision of the Executive Director, the Office Coordinator is responsible for the day-to-day operations of the office, including accounting, and providing support to other team members.

This position will be based in Charleston, West Virginia.

Essential Job Functions

Essential duties and responsibilities:

  • Participate in the development and implementation of the chapter's comprehensive fund and marketing plan, (includes adherence to comprehensive budgets, timelines, team recruitment and retention strategies, volunteer committee development, marketing/PR, and logistics.
  • Work directly with all staff to ensure effective communications and promotion of programs and services.
  • Provide reception duties including greeting and assisting visitors and volunteers.
  • Process incoming mail.
  • Track, order, and maintain general office supplies Chapter-wide.
  • Order name tags and business cards, letterhead, etc.
  • Coordinate purchase and maintenance of equipment at Chapter and Regional offices.
  • Perform Chapter property/inventory management.
  • Manage volunteer recruitment program, including implementation of schedule and duties for office volunteers.
  • Train all new office volunteers and staff on office procedures and equipment operations.
  • Maintain appearance and orderliness of office
  • Coordinate interoffice events.
  • Filing and clerical support.
  • Liaison with Building Management for maintenance issues.
Finance Responsibilities Process in-coming checks/cash
  • Manage Accounts Payable and Accounts Receivable.
Program/Development Responsibilities
  • Respond to routine inquiries (i.e., mailing of information packets).
  • Complete training for, and utilize all necessary programs, software, and systems, (Personify, Convio, Sage500, Results Plus, etc.)
  • Maintain stock of materials, hand-outs, etc.
  • Meeting materials and logistic preparation.
  • Perform data entry (to include Personify) and tracking for Chapter events/programs.
  • Provide basic assistance to caregiver inquiries.
  • Compile education packets/maintain health fair materials
  • Compile professional training materials.

Minimum Requirements

Minimum Requirements:

  • Associate's degree, Bachelor's preferred
  • 3-5 years progressive experience supporting an executive, preferably in a non-profit setting.
  • Office administrative experience.
  • Proficient in Microsoft Windows & Microsoft applications, Word, Excel, Publisher and PowerPoint.
  • Self-starter; person of initiative.
  • Willingness to learn other software such as Results Plus.
  • High volume of public contact both individual and group.
  • Ability to perform multi-tasking with minimal supervision, high degree of organization and attention to detail. 
  • Ability to communicate well on the phone and in person with other staff, family members and the professional community.
  • Ability to work under pressure.
  • Ability to travel throughout Chapter territory and possibly few national meetings
  • Flexibility to work weekends to support events.
  • Must be able to lift up to 25 pounds.
  • Must possess valid driver's license, good driving record, access to reliable vehicle and proof of automobile insurance.

  • by mail:
    Send resume to:
    Alzheimer's Association, West Virginia
    1601 Second Avenue
    Charleston, WV 25387

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.