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Program and Education Administrative Coordinator

Job Location

Orange, CA

General Summary

The mission of the Alzheimer's Association is to eliminate Alzheimer's disease through the advancement of research; to provide and enhance care and support for all affected; and to reduce the risk of dementia through the promotion of brain health.


Under the direction of the Associate Director of Programs, the Program and Education Administrative Coordinator is responsible for the coordination of education and program activities in Orange County including volunteer development, training and coordination; outreach and health fair management; administrative support and coordination of volunteer support groups; and administrative support to the Senior Director of Programs.

Essential Job Functions

Education Coordination

  • Schedule and track upcoming chapter education events
  • Enter data about events into Personify database
  • Update Alzheimer's Association web pages for programs and services with current offerings
  • Send targeted eblasts using Personify/Convio/Luminate as needed for the promotion of events; handle social media as needed; create and manage weekly e-news as needed
  • Create education class flyers and monthly program calendar
  • Work with volunteers to prepare all needed materials for classes/events, including education packets
  • Attend select education activities providing onsite coordination and support
  • Provide monthly report of education activity

Volunteer Development and Coordination

  • Assist Community Outreach and Education Specialist with the recruiting and screening of potential volunteers
  • Orient, engage, train, and supervise office support volunteers
  • Schedule and coordinate ongoing volunteer education with the assistance of the Community Outreach & Education Specialist
  • Engage volunteers for involvement in other program and education needs, including Health Fair and Community Outreach

Outreach and Health Fair Coordination

  • Prepare all needed materials for exhibits
  • Collect all post event information and distribute/track as appropriate
  • Identify opportunities to participate in community events to enhance the presence of the Association
  • Assist with annual education conferences and professional trainings
  • Support Group Administrative Coordination
  • Ensure support group volunteer facilitators have materials needed in a timely manner to effectively promote Association programs and services
  • Assist Family Services Manager with ongoing education for support group volunteers

Office Administrative Coordination

  • Monitor and maintain appropriate supply of Association collateral (brochures, flyers, one-sheets, pens, etc.)
  • Work with Executive Assistant in managing incoming call queue, front desk coverage, and staff kitchen maintenance
  • Provide administrative support to the Senior Director of Programs

Minimum Requirements

  • Bachelor Degree preferred
  • Minimum of 2 years' experience in office coordination
  • Demonstrated skills in communicating to different constituents, professionals, families and the community
  • Ability to work with diverse communities and demonstrate inclusion
  • Computer: Microsoft Office Suite and database management experience required
  • Excellent verbal and written communication skills
  • Self-starter, independent worker and willing to take initiative
  • Willingness to work some evenings and weekends
  • Willingness to travel in Chapter territory
  • Desire to help families cope with Alzheimer's disease and related dementias
  • Ability to lift up to 30 lbs

BENEFITS: The Alzheimer's Association offers comprehensive medical, dental, vision and life insurance. Additional benefits include a generous PTO plan and a 401(k) retirement plan with matching funds. Be a part of a great work culture!


  • by mail:
    Send resume to:
    Alzheimer's Association, Orange County
    770 The City Drive South
    Suite 7400
    Orange, CA 92868

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.