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Office Services Coordinator

Job Location

Middletown, NY

General Summary

The Alzheimer's Association is the voluntary health agency dedicated to eliminating Alzheimer's disease and related disorders through the advancement of research and to enhancing care and support services for all affected.  Office Services Coordinator, E- strategies & Walk Support supervises office volunteers and cooridnates projects in the areas of chapter programs, development, finance, and marketing.

Essential Job Functions

Office Management activities, including but not limited to:

  • Oversees office operations for designated Chapter office(s).
  • Manages gift processing using financial and database software.
  • Ensures phone coverage; provides daily supervision of Helpline and office volunteers; provides information to families.
  • Prepares or oversees mailings to selected groups.
  • Posts or oversees posting of programs and events on community calendars, creates flyers, provides content for weekly E-news articles and calendar (as appropriate), and sends e-blasts. Serves as a member of the Chapter Marketing Team.
  • Manages memorial giving program in designated counties.
  • Maintains off-line and on-line registrations for programs and events.
  • Maintains constituent databases.
  • Coordinates the efforts of office volunteers.
  • E-strategies support, working with the Communications Manager, including but not limited to:
  • Supports organizational priorities with marketing activities, including social media and website updates.
  • Ensures appropriate branding on collateral materials.
  • Maintains timely content on all pages of the Website.
  • Oversees the maintenance of the Website's calendar.
  • Walk to End Alzheimer's support, working with the Walk Managers, including but not limited to:
  • Coordinates chapter-wide ordering of WTEA materials and tasks such as printing of WTEA promotional materials.
  • Assists in creating Walk Web sites chapter-wide.
  • Serves as Webmaster for Chapter's Convio database system.
  • Ensures that sponsorship benefits are delivered.
  • Other duties as assigned.

Minimum Requirements

  • Associate's degree or equivalent work experience required; Bachelor's degree preferred.
  • Strong organizational skills.
  • Proficiency with Microsoft Office applications.
  • Experience with desktop publishing (e.g., Convio or Constant Contact) and fundraising databases (e.g., Raiser's Edge or Results Plus).
  • Familiarity with constituent databases, such as Personify 360.
  • Ability to multitask and work independently.
  • Accuracy and attention to detail.
  • Ability to handle difficult situations diplomatically and to represent the organization in a professional manner.
  • Extremely flexible, highly motivated, and able to work under pressure.
  • Interest in aging issues and related service provision.

Click HERE to apply

  • by mail:
    Send resume to:
    Alzheimer's Association, Hudson Valley
    2 Jefferson Plaza
    Suite 103
    Poughkeepsie, NY 12601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.