The Signature Events Coordinator supports the mission of the Alzheimer's Association Northwest, Ohio Chapter to eliminate Alzheimer's disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health.
The primary role of the Signature Events Coordinator is to lead the execution of the Alzheimer's Association's two Signature Events in a defined geographic area of the chapter's region: Walk to End Alzheimer's (Walk) and The Longest Day (TLD). Priority roles with each event include increasing revenue, generating awareness, and mobilizing volunteers.
This position is based in Toledo, OH and reports to the Development Director.
Essential Job Functions
Two Walk To End Alzheimer's events:
- Utilize available resources to maximize event results: national webinars, conference calls, and trainings provided by the home office Signature Events team and regional peer groups.
- Ensure ongoing mission education for volunteers, participants, and sponsors.
- Follow comprehensive plan for Signature Events that includes budget, timelines, reports, recruitment, retention, volunteer committee engagement, mission integration and logistics.
- Work in conjunction with the rest of the Development team, as well as Programs & Services department to share contacts, prospects, and relationships that offer potential for fundraising and volunteer engagement.
- Collaborate with the rest of the Development Department to execute other chapter fundraising events as necessary.
The Longest Day:
- Serve as the primary event manager for two of the Chapter's Walk to End Alzheimer's events.
- Manage the Walk Volunteer Committees, maintaining close communication with the Event Committee Chair(s).
- Ensure all details leading up to, day of, and post event are properly executed and communicated, following all local and national guidelines.
- Recruit additional volunteers for committee and event day in partnership with the Volunteer Engagement Manager.
- Attend all committee meetings; supporting the activities and needs of the committee members (activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested).
- Work with the Volunteer Committee to organize and participate in community outreach activities and presentations that promote the Walk and the Alzheimer's Association mission and services.
- Manage all event logistics with the Volunteer Committees (i.e. site permits, donated food and supplies, transporting supplies, determining Walk site layout and routes).
- Retain and recruit corporate sponsorships to increase revenue goals each year.
- Meet goals for team recruitment, participant recruitment, corporate sponsorship and fundraising revenue.
- Work with team captains to maximize their fundraising efforts by coaching them on wrap-around fundraising ideas for their teams (i.e. Forget Me Not point of sale program, retail/restaurant partnerships, email campaigns, Casual for a Cause, candy bar sales, etc.), attending such activities as appropriate.
- Handle service requests for teams through regular in-person and electronic communication, following up as necessary (supply needs, technical support, etc.).
- In partnership with the Development Team, develop a network of high-level contacts for the chapter and form new corporate partnerships.
- Plan team registration drives at companies and public events.
- Working with a defined portfolio of past teams, increase participation, fundraising and volunteer engagement in a defined region of the Chapter's service area.
- Identify and register new teams, supporting their onboarding, recruitment and fundraising efforts.
- Initiate and drive team creativity and innovation.
- Monitor activities to identify trends and best practices, measure impact of specific actions, identify and address issues as they arise, adjusting plans as required.
- Bachelor's degree and/or three years related experience in fund development, volunteer management, or sales.
- Experience in a non-profit setting with successful execution of mass-market fundraising events.
- Demonstrated knowledge of fundraising strategies and techniques, including an understanding of the unique exchange relationship between donors and nonprofit organizations.
- Driven by goals and outcomes, the candidate must be able to set priorities, manage his/her time, delegate appropriate tasks to volunteers and meet deadlines to ensure goal attainment and expected results.
- Demonstrated skills in community organization, relationship building, talent identification and leadership development.
- Strong customer service orientation with the ability to work with a wide range of individuals; including volunteers, business and community leaders, and persons with dementia and their families.
- Work independently and collaboratively within a fast-paced environment, while being flexible to changing expectations.
- Remain composed under stress, handle responses to criticism tactfully and deliver on organizational commitments.
- Work through others to accomplish goals.
- Excellent written and verbal communication, presentation and interpersonal skills.
- Proficient in Microsoft and Google applications, with emphasis on Excel.
- Availability to work some Saturdays during the late summer and fall months.
- Frequent evening and off-hour meetings and events will be required based on the Fund Development Department calendar.
- Lift up to 25 lbs.
- Significant travel within the Association's region to meet with prospects and donors, with mileage reimbursement provided.
- Must possess valid driver's license, good driving record, access to reliable vehicle and proof of automobile insurance.