The Special Event Coordinator manages special events and fundraising within the Western Kentucky & Southern Indiana market. They will coordinate and implement all aspects of assigned fundraising activities including the Walk to End Alzheimer's, RivALZ and other special events.
This position can be based in Evansville, IN or Louisville, KY with frequent travel between the two and reports to the Director of Development.
Essential Job Functions
Manages, coordinates, and implements all aspects of all assigned fundraising activities including but not limited to, the Walk to End Alzheimer's, RivALZ and other special events as assigned (including securing venues, sponsorships, media partnerships, etc.).
Manages and implements (as needed) aspects of Third Party Events.
Plans and coordinates meetings, agendas, and activities with volunteer leaders. Prepares presentations, materials, and reports.
Participates in meetings, providing input and suggestions.
Interfaces and serves as a liaison for all levels of staff and volunteers. Maintain steady communication between chapter staff.
Manages, evaluates, and expands fundraising programs under the direction of the Director of Development and Chapter leadership. Works with Director of Development and/or Executive Director to find and secure new revenue sources when necessary.
Organizes, leads, and promotes interest in special events.
Coordinates committees and plans with volunteers (including budgets/timelines) for each event. Assesses group interests and arranges for event requirements, such as entertainment, setting up equipment and decorations, and other event logistics.
Maintains accurate and complete financial records for each event. Submits reports to the Director of Development, for analysis and review.
Collaborates with volunteer committees to develop and implement a plan for sponsorship, recruitment, underwriting and marketing.
Assists with and maintains databases for all event participants and donors.
Customizes and maintains event websites and databases.
Works with Chapter Leadership to establish budgets, work plans and timelines for events.
Works with the Chapter senior management team as needed to promote and support their efforts.
Represents the Association at public events, conferences, workshops, and media events.
Assures compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
Bachelor's degree in business administration, marketing or related field
3-5 years of office experience required or equivalent combination of education and experience in not for profit mass market events
Demonstrated understanding of fundraising and organizing and planning special events
Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation. Knowledge of clerical procedures, such as word processing, managing files and records, designing forms, and other office procedures and terminology
Proficiency with Microsoft Office applications, especially Word, Excel, and Power Point. Experience with fundraising software applications preferred
Excellent written, oral, and communication skills, including the development and preparation of presentations, reports, and business correspondence
Detail-oriented with strong organizational skills to effectively multi-task, establish priorities, and work in a fast paced environment. Highly efficient in time management and can meet deadlines under pressure
Team player with the ability to develop and maintain relationships to interact with all levels of staff, volunteers, and external contacts to build and maintain successful teams
Ability to work and make judgments independently and take initiative as a well-disciplined and extremely resourceful self-starter
Active listening, analytical, and problem solving skills
Ability to coach and develop volunteers and to work effectively with diverse populations
High level of integrity, confidentiality, diplomacy and initiative
Ability and willingness to work occasional evenings and weekends as needed for the job
Ability and willingness to travel to Walk to End Alzheimer's markets regularly by car. Expected travel for this position is 50%-60% (with 1-2 overnights/week). Some domestic air travel may be required
Must possess valid driver's license, access to a reliable vehicle, and proof of insurance
Ability to bend, stoop, lift and transport up to 25lbs
Ability to sit and occasionally stand for long periods of time